Answered By: Technology Support Last Updated: May 15, 2015 Views: 702
Because our campus supports two-factor authentication, this will be broken into two parts. 1) Setting up Gmail authentication and 2) Setting up Outlook with seminary email. This will assume the end user is using Outlook 2010.
I. Setting up Gmail.
1) Log into your ATS Gmail Account.
2) In the upper corner click the cogwheel icon, then mouse down to “Settings”
3) Click the “Forwarding and POP/IMAP” tab.
4) Ensure that IMAP Access status is Enabled, and press save.
5) Go back to the Settings menu and click on the Accounts setting.
6) Click “Google Account settings” link.
7) It will take you to another page. Once there click “Security”
8) Under the Password tab click “Enable” (2-Step Verification) and then click “Settings”
9) In the 2-Step Verification Screen, Click “App-specific passwords” and click “Manage application-specific passwords”
10) In the Name field, type the name of what the email account will be associated with.
(e.g. Seminary Outlook )
11) Then click “Generate password”
12) Keep that page open and go back to your device.
13) Proceed to Section II
II. Creating Account in Microsoft Outlook 2010
1) In Windows, open Microsoft Outlook 2010.
2) At the Microsoft Outlook 2010 Startup Screen, press “Next”.
3) Select “Yes” and press “Next”
4) In the Auto Account Setup, select “Manually configure server settings…” at the bottom and click Next.
5) Select “Internet E-mail” and press “Next”
6) In the User Information Screen, enter your user name and email address in the “Your Name” and “E-mail Address” fields respectively.
7) In the Server Information field change the “Account Type” to IMAP. In the “Incoming mail server” field, type imap.gmail.com. In the “Outgoing mail server (SMTP)” field, type smtp.gmail.com.
8) In the Logon Information field enter your full ATS email address in the “User Name” field. Copy and paste the password used from Part 1 into the “Password” field. Check the “Remember Password” field.
9) Select “More Settings…” from the lower right hand corner.
10) Navigate to the “Outgoing Server” tab. And check “My outgoing server (SMTP) requires authentication” button.
11) Select the “Advanced” tab.
12) Under the Server Port Numbers field enter 993 as the Incoming server port. In the “Use the following type of encrypted connection” field, change to SSL
13) Under the Server Port Numbers field enter 587 as the Outgoing server port. In the “Use the following type of encrypted connection” field, change to TLS
14) Press the OK button to bring you back to the original setup page.
15) In the right side under Test Account Settings, press the “Test Account Settings…” button. It will come back saying that the Status is “Completed” if it is setup correctly, or display “Error” if something is not setup correctly. If so, go back and verify that everything is typed correctly. Press the “Close” button.
16) Press the “Next” button and then the “Finish” button.
17) Outlook will commence setting up and download your email.
18) Setup is now complete!
(Click the Image below for a video walkthrough, and here for a PDF of this file.)